Record-Keeping Document

A Record-Keeping Document is a document that maintains a historical record of auditable events.

• Context:
  • It can be a physical document or an electronic document that provides evidence of activities performed, events occurred, results achieved, or statements made.
  • It can include various types of documents such as invoices, receipts, contracts, minutes of meetings, Clinical Trial Case Report Form (CRF) and logbooks.
  • It is essential in a wide range of fields including business, healthcare, education, legal sector, and government.
  • It can be used to demonstrate compliance with laws and regulations.
  • It can be subject to certain retention periods depending on the type of records and jurisdiction.
  • It can be managed through a document management system or a record management system.
  • It can be important for resolving disputes, verifying transactions, or retracing steps in a process.
  • …
• Example(s):
  • Medical Record, such as a Clinical Case Report Form.
  • Financial statements in a business, which record the financial activities of a company.
  • Emails in a corporate environment, which record internal communication and decisions.
  • …
• Counter-Example(s):
  • Draft documents,
  • Personal diary,
  • Fictional novel,
  • Conceptual art.
• See: Document Management System, Record Management System, Data Privacy, Compliance, Document Retention Policy, Audit Trail, Business Records Exception.

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